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Virtual data rooms are secure online areas where documents can be downloaded and shared. They are ideal for sharing sensitive files or confidential data due to their version control and strong security measures. Many companies utilize them to streamline document exchange and improve collaboration. Some companies require them to be used for certain transactions.

Investment bankers use VDRs for financial transactions, such as mergers and purchases, or IPOs. They have to share a variety of documents with both sellers and buyers and a data space provides them with a secure, well-organized platform to do this. Additionally, they provide the ability to grant access to users in a number of ways, including customizable watermarks and screenshot prevention features.

Aside from M&A investment bankers make use of data rooms for fundraising and capital raising. These activities require extensive due diligence and involve sharing of sensitive documents. Data rooms allow users to complete the process faster and more efficiently. They can also keep up-to-date with project matters without having to meet in person.

A lot of data room providers also offer professional customer service via multiple channels, including email, phone and live chat in-app. Support teams are multilingual and possess extensive software product knowledge. Additionally, many provide training videos as well as dedicated project managers. They can also create data rooms that are customized to the specific needs of a particular project. This allows businesses to personalize their environment and streamline workflows.