When selecting a software program for a board of directors, it is important to select tools that will help improve efficiency and productivity. Free software might not include features that are crucial in achieving organizational goals. It also can increase the time required for board members to finish tasks. It is important to also consider the overall cost of these tools, and then determine whether they’re cost-effective for the board.
A tool for managing board meetings that is suitable will offer users with a secure, user-friendly virtual meeting space that allows document storage and sharing. It will also permit an easy and simple scheduling of meetings and events. Board members are kept updated on the status of meetings by timely notifications and RSVPs which can be emailed in a single click. Directors can share proposals and updates, upload notes and documents and sync their communications with personal emails.
Once the board or committee meeting dates are set directors will receive a digital book of the board that includes all of the required information for the upcoming meetings. Directors can go through and edit the information prior to the meeting. Then, during the actual meeting they can effortlessly navigate between sections with one-tap navigation. During the meeting, they can annotate and share their notes, documents for reference and even chat with other board members.
When selecting an online board portal, it is vital to consider the reputation of the company and its customer service. Ask the vendor about their security policies, and what kind of training they offer. The best board management systems will come with a robust repository that is secure and offer encryption of bank-grade. They will also have a dedicated team available to answer any questions.